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Special Activity or Event - State Park

Examples:

  • Outdoor weddings
  • Marathons, triathlons, races
  • Events that draw a large crowd of spectators or participants
  • Off-trail events
  • Any event that requires crowd control, road closures, etc.

Application must be completed by an adult and submitted to the park no less than 30 days prior to the event date to allow adequate time to process the permit. An approved permit is not guaranteed if the application is received less than 30 days prior to the event. It is highly recommended you submit the application 60 days in advance.

All applications must be submitted to the park where the event will occur for review and approval.

All division rules will remain in effect except as specifically exempted by the permit; therefore the application needs to be completed to the applicant’s best knowledge. 

General Information

The division has the right to deny/not approve an application. 

If an event occurs multiple times throughout the year, an application is required for each date unless the event occurs on consecutive dates.

Following the event it is the applicant’s responsibility to make sure the park areas utilized during the event are in a condition at least as good as the area was prior to the event.

Please allow at least 7 days for the park to contact you to discuss the application and determine the total cost of the permit. Once a cost has been determine the applicant is required to sign and agree to the terms.

If you have questions, please contact the park directly before submitting the application.

Fees & Additional Charges

A processing fee of $40 is charged for all Special Activity Permits, unless the event is co-sponsored by the park. The park will only co-sponsor an event if the event is held by one of the Friends of Ohio State Parks’ organizations, the Ohio Horsemen’s Council or a government agency. The division will not co-sponsor an event where alcohol is permitted.

Additional charges will be applied if division personnel, additional trash removal, portable restrooms, utilities and/or other items are supplied by the division and not by the applicant. The total cost will be determined by the park manager and the applicant will be made aware of the total cost prior to the permit being issued.

  • A vendor fee of up to $50 per vendor may be applied to the permit fee if items other than food and beverages are being sold at the event.
  • A vendor fee of up to 15% of gross receipts, per vendor, may be applied to the permit fee, after the event, if food and beverages are being sold at the event.
  • If alcohol is involved with the event a park officer may be required to be present at the entire event. If an officer is required additional charges will be added to the permit fee.
  • If alcohol will be sold at the event a permit from the Ohio Department of Commerce is required.
  • Most permit fees must be paid in full prior to the event.
  • Shelter house rental fees are not part of this permit process, nor are the rental fees included in the permit fee. Should a shelter house be required, contact the park directly to learn how to reserve the shelter house.
  • Overnight accommodation fees are not included in the permit fee, please contact the park if overnight accommodations are required.
  • Refunds are not guaranteed.

Liability Insurance

If spectators or participants are charged for entry or to participate, the applicant/sponsor is required to have liability insurance of at least $1 million per person per incident.

If the event requires participants to pay a registration or entry fee for access to a specific park area where general public access is restricted, the event sponsor is required to furnish comprehensive general public liability insurance covering participants (and spectators) in the amount of $1 million per person, per occurrence for bodily injury or death. The State of Ohio (and United States of America, at Army Corps of Engineers facilities) must be named as “additional insured” on the policy and a certificate of insurance must be submitted to the park at least ten days in advance of the event date.

Liability insurance may be required for an event, even if no fee is charged, if the event poses a significant risk of injury.